For Rent by Owner Apartments: How to Find Them [2025]

Many apartments (around 69%) are listed directly by landlords, rather than management companies.

These "for rent by owner" (FRBO) rentals can offer more flexibility, potential cost savings, and direct communication, but they may also lack amenities, be harder to find, and pose maintenance risks.

This guide explains what FRBO apartments are, the best ways to find them, what to look for, and how to avoid pitfalls.

For Rent by Owner Listings Guide

What Are “For Rent by Owner” Apartments?

FRBO apartments are rental units leased directly by the property owner, instead of through a property management company or leasing agent.

Key differences:

• No leasing agent intermediary—you deal directly with the owner.
• Not the same as subleasing or condo rentals under HOA rules

What Are the Benefits of “For Rent by Owner” Apartments?

Renting directly from an owner can offer unique perks that you might not find with traditional property management companies.

What Are the Downsides of FRBO Rentals?

While FRBO rentals have clear advantages, they can also come with trade-offs that may not suit every renter.

How Can You Find “For Rent by Owner” Apartments?

Looking for “For Rent by Owner” (FRBO) listings can be a smart way to save money and avoid management fees, but they aren’t always easy to find. Here are several strategies to help you locate them:

• On major listing websites (like Apartment List): Check for owner mentions or lack of management branding. You can also message landlords to clarify.
• Social media groups: Local Facebook housing groups or Nextdoor often showcase privately listed rentals.
• Drive through your target area: Look for “For Rent” signs in yards or windows.
• Tap in to your network: Friends or coworkers may know about off‑market rentals
• Vacation rental platforms: Occasionally offer monthly stays directly from the owner, which can turn into long‑term options.

Finding a FRBO apartment may take extra effort, but the potential flexibility and savings can make it worth your time. Be patient and stay persistent to boost your chances.

What Questions Should You Ask the Owner?

To get clear on details and avoid surprises, ask:

• How are maintenance requests handled and what timelines apply?
• What exactly is included in the rent (ex. utilities)?
• How do you pay rent (check or direct transfer)?
• Are pets allowed? Are there any restrictions?
• What’s the guest policy, parking situation, and lease length?
• When is the move‑in date, and is the location walkable or bikeable?

What Should You Expect During the Application Process?

Applying to a “for rent by owner” (FRBO) apartment can feel more casual than working with a property management company, but it should still be approached professionally. Since each private landlord may handle things differently, knowing what to expect helps you stay prepared and competitive.

1. Contact the Landlord

Send a clear message expressing your interest, requesting a tour, and confirming availability.

2. Schedule a Tour

Try to view the unit in person if possible. If not, ask for a live video tour or detailed photos.

3. Submit your Application

Provide necessary details such as income, references, rental history, and contact info. Some landlords may use paper or email, while others use online portals.

4. Undergo Screening

Expect a credit and background check. Don’t forget to ask about application fees, which are sometimes capped by state laws.

5. Share Income Proof

Submit pay stubs, tax returns, or bank statements to verify your income.

6. Give References

Include the contact info for prior landlords or employers who can vouch for you.

7. Sign Lease & Pay Deposit

Review the lease terms carefully before signing. The deposit is typically one month’s rent.

Pro Tips for a Smooth FRBO Application

Ready to apply? These tips will help you avoid common pitfalls and make the best impression.

• Be organized: Have your documents (ID, proof of income, etc) ready to go.
• Stay professional: Keep your emails or texts polite, clear, and timely.
• Ask questions early on: Don’t wait until signing the lease to clarify important pieces like rent costs or move-in dates.
• Watch for red flags: If you’re getting a vague or unprofessional vibe, proceed with caution.

By staying prepared and professional, you’ll improve your chances of securing a great rental.

Start Apartment Hunting with Apartment List

Renting from a private landlord offers more flexibility, but it can come with trade-offs like fewer amenities and unpredictable maintenance. Start by getting clear on your rental priorities and then explore listings that match. Ready to dive in? Take our quiz to find your best-fit rental!

Frequently Asked Questions About 'For Rent by Owner' Apartments

Are “for rent by owner” apartments generally cheaper?

Usually yes, because there’s no agent fees and fewer. However, always compare market rates in your area.

How do I know if a listing is owner‑listed?

Look for mention of “by owner” or lack of company branding. You can also send a message to ask before applying.

Is it safe to rent from private owners?

Generally yes, with normal precautions. See the property in-person, be wary of upfront fees, verify ownership, and read the lease carefully.

Are there legal protections for renters?

Yes, most standard landlord‑tenant laws still apply including deposit limits and obligation to maintain habitable conditions.