10 Reasons You Might Fail an Apartment Inspection

Worried about what happens if you fail an apartment inspection?

Apartment inspections can be nerve-racking, especially if you’re not sure what your landlord is looking for. Maybe you forgot all about reporting a leaky faucet, and now there’s apartment water damage, or perhaps you accidentally burned a hole in the carpet, or your pet chewed up the baseboards.

Whatever you have going on, failing an apartment inspection doesn’t have to be the end of the world, but it does come with its share of consequences.

We put together everything you need to know about what happens if you fail an apartment inspection—and what to do to fix it.

What Happens If You Fail an Apartment Inspection?

What Is an Apartment Inspection?

An apartment inspection is a thorough process in which your landlord, the property manager, or another representative comes out to examine the condition of your unit. They typically take 24 to 48 hours and are often scheduled before a resident moves out or in response to a maintenance request. Apartment inspections:

• Check for general cleanliness, damages, and lease violations.
• May be required by local housing laws or insurance policies.
• May be scheduled in advance, while others may be surprise checks.

The overall goal of an apartment inspection is to make sure your unit, or the overall apartment complex, is safe, well maintained, and in alignment with your lease agreement.

Apartment Inspection Checklist

If you’re wondering what landlords look for, here’s an apartment inspection checklist to help guide you through the process:

• Walls and floors: Check for holes, scratches, stains, or excessive damage.
• Appliances: Note whether your stove, refrigerator, dishwasher, and microwave are in working order.
• Plumbing: Look for leaks, clogged drains, or water damage.
• Electrical systems: Test outlets, light fixtures, and smoke detectors.
• Cleanliness: Assess whether the overall unit is in a livable condition.
• Pest issues: Watch for roaches, rodents, and other signs of infestation.
• Lease violations: Identify unauthorized pets, excessive occupants, or proof of indoor smoking.

You can also ask if your landlord has an apartment inspection checklist that they are willing to share with you.

10 Reasons Renters Fail an Apartment Inspection

There are several reasons why renters might fail an inspection. Some are simple to fix, while others can be more serious:

• Lack of cleanliness: Excessive dirt, clutter, or hoarding.
• Property damage: Holes in walls, broken windows, or damaged appliances.
• Plumbing or electrical issues: Leaks, exposed wires, or malfunctioning smoke detectors.
• Unauthorized modifications: Painting walls without approval, removing fixtures, or adding structures.
• Pest infestations: Signs of roaches, rodents, bedbugs, or other pests.
• Lease violations: Extra roommates, unauthorized pets, or smoking in non-smoking units.
• Failure to complete required maintenance: Ignoring repair requests or not reporting issues in time.
• Blocked emergency exits: Storing items in front of doors or windows that serve as emergency exits.
• Neglected appliances: Dirty ovens, clogged dryer vents, or broken fridge seals.
• Lingering odors: Strong smells from pets, smoke, or trash that indicate poor upkeep.

It’s a good idea to review your lease before an apartment inspection to see if you are in violation of any terms before the inspector arrives.

What Happens After a Failed Apartment Inspection?

If you’re wondering what happens if you fail an apartment inspection or are worried about the future, here’s what to expect.

You’ll Receive a Notice of Inspection Failure

If your apartment doesn’t meet the standards that are set by your apartment lease and local housing codes, your landlord or the property manager will send you a formal notice that enumerates everything that needs fixing. It should be in writing, be it a hard-copy letter or an email. Your lease agreement may mention what to expect.

Your notice will likely include the issues found and a deadline to make any necessary changes. Some landlords may schedule a follow-up inspection to ensure your cooperation.

Your Security Deposit May Be at Risk

After failing an inspection, you may wonder, “Is a security deposit refundable?” If the violations are serious enough—like excessive damage, unauthorized changes to the apartment, or significant cleanliness problems—you could lose part or all of your deposit:

• Repairs and cleaning costs are often deducted.
• You may be charged for costs that exceed the security deposit.

To avoid losing your security deposit, keep thorough documentation of the apartment’s condition when you move in. This will help protect you from unnecessary fees.

You Might Have to Pay for Repairs

If the issues found during the inspection go beyond normal wear and tear, you’ll probably be responsible for covering the costs. For example, you’ll need to pay to repair an appliance you obviously damaged or replace a carpet your pets damaged.

Landlords may require you to hire a professional for major repairs. But if you’re handy, you might be able to handle some minor fixes on your own. Whatever the violations are, ignoring your landlord’s repair requests could lead to more penalties.

You Could Face Lease Violations

If your apartment fails an apartment inspection due to a lease violation—like an unauthorized pet, your significant other moving in without being on the lease, or smoking indoors—you could be in breach of your lease agreement.

The good news is that some landlords may let you correct the problem, pay for the fix, and stay in the apartment. Repeated violations could mean excessive fines or a lease termination.

You May Have to Undergo a Reinspection

It’s normal to have to go through another apartment inspection after failing the first inspection. The reinspection date is usually included in the failure notice. The good news is if you make the necessary repairs and do a thorough job, you’ll probably pass on the second try. If you fail the inspection again, you’re looking at paying additional penalties.

You Could Be Charged Additional Fees

Don’t retaliate by delaying the repairs and fixes. Some landlords charge reinspection fees, especially if you need multiple follow-ups to resolve the violations. The fees will vary depending on the severity of the issues. Some landlords may waive fees if you take care of the problems before the next inspection.

Rent Increases Might Be on the Table

If you consistently fail inspections, your landlord may raise your rent or refuse to renew your lease at all. Landlords will usually justify increases based on additional maintenance costs due to the lease violations.

Keeping your apartment in good condition can help you stay on good terms with property management and avoid rent raises. Depending on what city you live in, rent control laws may limit how much landlords can raise rent due to damages.

You Risk Getting Evicted

Are you worried about how to rent with an eviction on your record? In extreme cases, failing an inspection can put you at risk of eviction, especially if the issues pose a health or safety hazard. Here’s what to know:

• Violations like hoarding, severe mold growth, or structural damage can lead to eviction.
• Legal notices will typically be issued prior to any formal eviction proceedings.
• You may have a chance to resolve the issues before your landlord triggers the eviction process.

If you’re worried about the inspection, consider having an open conversation with your landlord about resolving the issues as quickly as possible.

It Could Affect Your Rental History

Many landlords check people’s rental history before approving new tenants. If you fail inspections multiple times, especially for serious reasons, it could be reported, making it harder for you to rent in the future.

Many property management companies share rental records, and a bad rental history could lead to higher security deposits at future rentals. Keep in mind that references from past landlords matter when applying for a new place.

You Might Have to Negotiate with Your Landlord

If you fail an inspection, be sure to maintain clear communication with your landlord. Some landlords are willing to work with residents to resolve issues without penalties, especially if you’ve been a good renter in the past.

Ask for a specific extension if you need more time for repairs. It’s always best to be honest and proactive about fixing any problems.

What a Landlord Cannot Do During an Apartment Inspection

Landlords are required to respect renters’ rights and follow legal guidelines whenever they’re conducting an apartment inspection. Landlords can’t just open your drawers and go through your personal belongings or force their way into a locked cabinet or private area without your permission. They also need to give written notice, usually 24 to 48 hours, before coming by for an inspection.

What a landlord cannot do is use apartment inspections as a form of harassment. Repeated inspections without reason could be considered harassment, and so could using them to intimidate a resident or violate their rights. Landlords also cannot:

• Overlook necessary repairs. If an inspection reveals issues like leaks, electrical hazards, or structural concerns, landlords must address them in a timely manner.
• Allow unsafe conditions. A landlord is responsible for maintaining a habitable property, which includes addressing issues like persistent mold, broken heating systems, and lack of running water.

If a landlord crosses the line, you may decide to explore your legal options to protect yourself.

How to Avoid Failing Future Inspections

The best way to avoid the stress of failing an apartment inspection is to stay on top of maintenance and cleanliness. Here’s what you can do:

• Review your lease agreement. Make sure you’re following all the rules.
• Keep the apartment clean. Regular cleaning can prevent many issues.
• Report maintenance problems early. Small problems can become bigger (and more expensive) if ignored.
• Prepare for inspections. If you know an inspection is coming, do a walkthrough and fix obvious concerns beforehand.

Ask a trusted friend or neighbor to walk through your apartment with you and ask for their honest assessment of your space.

Ready to Find Your Next Apartment?

Whether you failed an apartment inspection and need to find a new place or are just ready to move on, Apartment List can help. We have hundreds of apartments with plenty of space, amenities, and neighborhoods to choose from. Start browsing our apartments today, or take our quick quiz to narrow your search. With Apartment List, you’ll spend five minutes and save 50 hours searching.

What Happens If You Fail an Apartment Inspection FAQs

Can a landlord evict you for failing an apartment inspection?

If the inspection reveals serious lease violations—such as severe property damage, unauthorized occupants, or illegal activity—the landlord may issue an eviction notice. However, in most cases, tenants are given an opportunity to fix the problems before eviction proceedings begin.

How long do you have to fix issues after a failed apartment inspection?

The time frame varies depending on your lease agreement and local laws. Typically, landlords provide a written notice with a deadline, which can range from a few days to a few weeks. If repairs aren’t made by the deadline, you may face penalties, additional fees, or even legal action.

What should you do if your landlord fails you unfairly on an inspection?

If you believe the inspection failure was unfair, review your lease agreement and any provided inspection reports. You can request a written explanation from your landlord, provide evidence (such as photos from move-in), and attempt to negotiate. If necessary, you can file a complaint with local housing authorities or seek legal assistance.

Can a failed apartment inspection affect your rental history?

Yes. Some landlords report rental issues, including failed inspections, to tenant screening databases. If the failure leads to eviction or legal disputes, it can make it harder to secure future rentals. Keeping your unit in good condition and resolving any disputes quickly can help protect your rental history.

Do landlords always do a reinspection after a failed apartment check?

Not always. Some landlords may schedule a follow-up inspection to confirm that the required fixes have been made, while others may simply deduct repair costs from your security deposit. If a reinspection is required, it will usually be outlined in your failure notice.

What happens if you refuse an apartment inspection?

Refusing an inspection may violate your lease agreement and lead to consequences such as fines, lease termination, or legal action. Landlords typically have the right to inspect the unit with proper notice. If you have concerns about an inspection, discuss them with your landlord to find a reasonable solution.

How can you dispute a failed apartment inspection?

Start by gathering evidence, such as photos or maintenance records, to prove your case. Request a detailed report from your landlord explaining why you failed. If you believe the decision is unfair, try negotiating or requesting a reinspection. As a last resort, you can escalate the issue to local tenant advocacy groups or housing authorities.

Does a failed apartment inspection mean you lose your security deposit?

Not necessarily. If the failure is due to minor issues that you correct in time, your deposit should remain intact. However, if there are damages beyond normal wear and tear, unauthorized changes, or excessive cleaning required, the landlord may deduct costs from your deposit.

What are the most common reasons for failing an apartment inspection?

• Excessive dirt, clutter, or uncleanliness.
• Property damage, such as holes in walls or broken appliances.
• Plumbing leaks, electrical issues, or missing smoke detectors.
• Unauthorized pets or occupants.
• Pest infestations, like cockroaches or rodents.
• Lease violations, such as smoking in nonsmoking units.
• Failure to complete maintenance requests.

How can you prepare for a surprise apartment inspection?

• Keep your apartment clean and free of clutter at all times.
• Address minor repairs, like fixing leaky faucets or replacing light bulbs.
• Ensure all smoke detectors and appliances are functioning.
• Follow the lease rules regarding pets, guests, and modifications.
• Take out the trash as needed.
• Check for pest issues regularly.

Are landlords required to provide an apartment inspection checklist?

Not always, but many do. Some states or cities require landlords to provide a pre-inspection checklist, especially before move-out inspections. If you’re not sure what will be checked, ask your landlord for a list or refer to your lease agreement.

How do apartment inspections differ from move-out inspections?

Regular apartment inspections are done during a lease agreement to make sure the unit is well maintained—upon moving out and sometimes on the spur of the moment. Move-out inspections focus more on damage and cleaning costs that could impact your security deposit.

What are your rights if you fail an apartment inspection?

Your rights depend on your lease and local tenant laws. In most cases, you have the right to:

• Receive a written notice explaining the failure.
• Be given time to fix the issues before penalties apply.
• Dispute unfair claims or request a second inspection.
• Protect your security deposit if damages are not excessive.

Can you still renew your lease after failing an apartment inspection?

Minor issues are unlikely to make much of a difference in the lease renewal, but repeated violations, unpaid repair costs, or serious damage may lead to non-renewal or eviction. Keeping in good communication with your landlord and taking care of things quickly can improve your chances of renewing your lease.