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How to Write a Notice to Vacate Letter (Template)

By: Sania Tran
March 25, 2021

The time has come to move out of your apartment. One of the first things you need to do is give your landlord a notice of your intent to vacate the unit.

Whether you are relocating for a new job or simply moving to a bigger apartment, you’re going to need to write a notice to vacate letter to your landlord.

Not sure what a notice to vacate is or how to write one? We've got you covered!

What is a Notice to Vacate?

A notice to vacate is a written statement given from a tenant to a landlord informing them that you plan to move out of your unit once your lease ends. A notice to vacate is also commonly referred to as a notice of intent to vacate.

The notice to vacate letter is provided to give your landlord adequate time to find another tenant for the unit you're vacating. The letter is usually sent out 1 to 3 months before your lease ends.

A notice to vacate can be given for any lease length, from month-to-month leases to traditional 1-year leases.

When to Give Your Notice to Vacate Letter

Typically, a 30-day notice to vacate letter is sufficient time for your landlord. However, read through your lease agreement for details. The notice period is often stated in this document, so make sure you are following protocol.

While a 30-day notice to vacate is standard, your landlord may require a 60-day notice or 90-day notice. If your lease doesn't clearly outline a timeline for your notice to vacate letter, you should contact your landlord for clarification.

Notice to Vacate Letter Template

Not sure how to write your notice? Here's a sample notice to vacate letter to get you started. Just replace the fields with your information and you're all set!

[Your phone number]

[Your Current Address]

[City, State, Zip Code]

[Landlord's Name Or Apartment Company’s Name]

[Landlord's Address as stated on your lease]

[City, State, Zip Code]

Re: Notice of Intent to Vacate

Dear [Landlord's name/Property Manager's name/Apartment Manager's name],

As per my rental agreement, I am providing this letter as a [##]-day notice that I will be moving out of my rental unit on [date], ending my lease that began on [date]. This letter shall serve as my written notice of intent to vacate the premises.

[In case you are breaking the lease because there are issues with the apartment, state them here]_Please contact me at [phone number] to schedule a walk-through inspection. I expect my security deposit of [$ amount] to be refunded in full as my apartment is being left in good condition. Please send my deposit to my forwarding address: [new address]_.

If any other issues or questions arise after I move, I can be reached at [phone number] or [email].

Sincerely,

[Your Name]

Download the Notice to Vacate Template Here

Just make a copy, fill in the highlighted fields with your information and you’re set. Or simply copy and paste the sample letter above!

Tips for your Notice to Vacate

  • Before writing the letter, make sure you read through your lease agreement. This may include the designated terms for moving out and will give you a good idea of how to manage this process. If you are breaking a lease, the terms for this should be stated there as well.
  • For your contact information, include both your new forwarding addresses for security deposit delivery. If you kept your apartment in good condition, your security deposit should be refunded in full.
  • Include the date to verify that you are delivering the notice within the designated time frame outlined in your rental agreement.
  • Keep it simple and clear while providing specific details.
  • Be formal and polite. Keeping in good standing with your landlord is vital if you plan on using them as a reference in future apartment applications.
  • If you are not sending over an email or personally delivering the letter, send it by certified mail.

Notice to Vacate from Landlords to Tenants

The term “notice to vacate” sometimes refers to a lease termination letter written by a landlord to a tenant.

A landlord notice to vacate letter is a written notice given by a landlord to a tenant to terminate their tenancy.

This type of notice is typically used in the following cases:

  • Before the end of a fixed-term lease if the landlord doesn’t wish to renew it.
  • To terminate a periodic tenancy such as month-to-month tenancy.
  • To remove a tenant that hasn’t vacated the property after the expiration of the rental agreement. 

Landlord notices typically are sent in in these timeframes:

  • A 30-day notice is required by most fixed-term rental agreements and by month-to-month leases in most states. In California, however, a 30-day notice can be given to tenants on a month-to-month lease only in case if a tenant has lived on the property for less than a year.
  • A 60-day notice is required by California law if a tenant has lived in the rental unit for a year or more.
  • A 90-day notice is required by California law if the tenant lives in subsidized housing (Section 8). In this case, the landlord must provide a reason for the termination of the tenancy.
  • A 3-day notice is used in case a tenant violates a rental agreement by not paying rent on time, moving in a pet without permission, etc. This notice can be conditional, such as “3-Day Notice to Perform Covenants or Quit” and “3-Day Notice to Pay Rent or Quit,” or final.

Have you sent your notice to vacate and ready to start apartment hunting? Find your next apartment on Apartment List using our quiz above!

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AUTHOR
Sania is a content manager and contributing author at Apartment List. Sania previously worked in marketing at Habitat for Humanity and Samsung Electronics. Read More
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