How to Forward Mail and Change Your Address

Whether you're transitioning to a new city, starting a temporary job, or simply moving across town, setting up mail forwarding and updating your address is essential for a smooth transition. This comprehensive guide will walk you through everything you need to know about forwarding your mail and changing your address to ensure that no important correspondence slips through the cracks.

In this article, we’ll cover the ins and outs of mail forwarding, including how to set it up online or in person, and address common questions like how long mail forwarding lasts and what types of mail cannot be forwarded. We’ll also provide a practical checklist for updating your address with various organizations and offer tips for ensuring that your voter registration is current.

How to Forward Mail

Why Forward Your Mail?

One of the primary reasons to forward your mail is to protect your personal information. Uncollected mail at your old address can lead to sensitive documents being left unguarded, increasing the risk of identity theft and fraud. By ensuring your mail is forwarded to your new address, you keep your personal information secure.

Additionally, missing important bills and notices can result in late fees, service interruptions, or even penalties. By forwarding your mail, you ensure that all your bills, statements, and notices reach you in a timely manner. This helps you stay on top of your financial obligations and avoid unnecessary hassles.

How Do You Forward Mail?

When you’re moving, setting up mail forwarding ensures you don't miss any important correspondence. Here's how to forward your mail, both online and in person.

How Do You Forward Mail Without Going to the Post Office?

1. Visit the official USPS Change of Address page at https://www.usps.com/manage/forward.htm.
2. Scroll to “How to Change Your Address Online” and select “Official USPS Change of Address.”
3. Input who is moving and fill in your contact information.
4. Fill in your old address and your new address accurately to ensure your mail is forwarded correctly.
5. Select the date you want your mail forwarding to begin. It’s advisable to start the process at least two weeks before your move.
6. To verify your identity, you will be required to provide a valid email address and a credit or debit card. The USPS charges a small fee (usually $1.25) for identity verification purposes.
7. Once you’ve completed the form, you’ll receive an email confirmation. Make sure to keep this for your records.

How Do You Change Your Address by Visiting the Local Post Office?

If you prefer to handle the process in person, you can visit your local post office. Here’s what you need to do:

1. Go to your local post office and ask for the PS Form 3575, also known as the Change of Address form.
2. Complete the form with your old address, new address, and the date you want the mail forwarding to start. Be sure to provide accurate information.
3. Although not always required, it’s a good idea to bring a valid ID, such as a driver’s license or passport, to verify your identity.
4. Hand the completed form to a postal worker. They will process your request and provide you with a confirmation receipt.
5. After processing, you will receive a confirmation letter at your new address. Keep this for your records.

What Type of Mail Cannot Be Forwarded?

Certain types of mail, such as magazines, newspapers, and some third-class mail, cannot be forwarded. Additionally, packages sent through services like FedEx or UPS are not included in USPS mail forwarding and must be updated separately with the sender.

How Long Can I Forward Mail to Another Address?

The length of time you can forward your mail to another address depends on the differences between temporary and permanent forwarding. Temporary mail forwarding can be set up for a minimum of 15 days and can extend up to one year. It ensures that your mail follows you without changing your permanent address.

On the other hand, permanent mail forwarding is designed for long-term moves. When you set up a permanent change of address, the USPS forwards your mail for 12 months, covering most first-class mail, periodicals, and certain packages. This option is best when you are moving to a new permanent residence and need all your mail redirected to your new location. After the first year, you will need to update your address with each sender to ensure continued delivery.

How Do I Forward Mail From a Previous Resident?

While you cannot officially forward mail on behalf of the previous resident through the USPS, there are steps you can take to address incoming mail in these cases. First, write "Return to Sender" or "No Longer at This Address" on the mail and place it back in your mailbox.

The postal service will return the mail to the sender, who will hopefully update their records. If possible, it's often a good idea to contact the previous resident and inform them that their mail is still being delivered to your address.

Is There a Checklist for Changing Your Address?

Changing your address involves more than just updating your information with the USPS. Here's a comprehensive checklist for changing your address with relevant parties:

1. USPS: Complete the USPS Change of Address form online or at your local post office.
2. Utilities: Contact your electric, gas, water, and trash services to update your address and schedule final readings or transfers.
3. Internet and Cable: Notify your internet and cable providers to update your address and arrange for equipment transfer or installation.
4. Financial Institutions: Update your address with banks, credit card companies, loan providers, and investment firms.
5. Government Agencies: Notify the DMV, Social Security Administration, and IRS of your new address.
6. Insurance Providers: Update your information with health, auto, home, and life insurance providers.
7. Employer: Inform your employer and update your address for payroll and benefits.
8. Schools and Educational Institutions: Notify your children's schools and any institutions where you are enrolled.
9. Healthcare Providers: Update your address with doctors, dentists, and other healthcare professionals.
10. Subscriptions: Change your address for magazines, newspapers, and any other subscription services.
11. Online Retailers: Update your address with frequently used online shopping sites like Amazon.
12. Friends and Family: Send a mass email or mail cards to inform your friends and family of your new address.
13. Clubs and Organizations: Notify any clubs, gyms, or organizations you are a member of.
14. Legal and Professional Services: Update your address with your lawyer, accountant, and any other professional services you use.
15. Voter Registration: Update your voter registration to ensure you can vote in your new location.

Following this checklist will help ensure that all important parties are informed of your move and that your transition to your new address is as smooth as possible.

How Can You Update Your Voter Registration?

You may be given the option to update your voter registration when you change your license, in which case, you will not need to take any additional steps. However, should you need to change your voter registration online, you should do the following:

1. Visit Your State's Election Website: Go to your state or local election office’s website for specific instructions.
2. Fill Out a Voter Registration Form: Complete the voter registration form with your new address. This can often be done online, by mail, or in person.
3. Submit Proof of Residency: Some states may require proof of residency, such as a utility bill or lease agreement.
4. Confirm Your Registration: After submitting your form, check back to confirm that your registration has been updated and is active.
5. Update It When Submitting a Change of Address with USPS: The USPS Change of Address portal may also allow you to update your voter registration address while completing the form. Select “Beginning updating my voter registration” at the top of the page before filling it out.

Taking these steps will ensure that you remain eligible to vote and receive important election information at your new address.

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Frequently Asked Questions About Forwarding Mail and Changing Your Address

What’s the difference between mail forwarding and a change of address?

Submitting a change of address is a permanent request for mail, whereas mail forwarding is a temporary service to redirect your mail.

How far in advance should I forward my mail when moving?

USPS recommends submitting mail forwarding requests at least two weeks in advance. Earlier submission is better as it gives them extra time to process the request.

How much does USPS charge for mail forwarding?

USPS charges about $1.25 to verify your identity for mail forwarding and change of address services.